Accounting/Administrative Assistant III

Post date: November 2, 2020

The Washington Education Association (WEA) is seeking applicants for the position of Accounting/Administrative Asst. III.  A job description is included on the following pages.  This position is currently available to internal and external applicants.

To be considered for this position the following documents are required:

  • Cover letter
  • Updated résumé reflecting qualifications for this position
  • Signed WEA application form
  • List of three (3) professional references (including contact information)

A completed WEA application is required. The deadline for receipt of cover letter, résumé, signed application and written references is on or before November 16, 2020.  Submitting your applications online is preferred. 

If you have questions or need assistance, please contact Karen Knight at the email address or phone number shown below.

Washington Education Association
Attn:  Karen Knight, Human Resource Generalist / Member Benefits
32032 Weyerhaeuser Way So.
Federal Way, WA 98001-9687
DIRECT: (253) 303-1477 (Cell)
FAX: (253) 946-4726
kknight@washingtonea.org

Please note that WEA Staff are currently working from home (subject to change when warranted) due to COVID-19 restrictions and mandates.  If selected for this position, you will be equipped with the necessary tools to fulfill the requirements of your position.

The Washington Education Association is an equal employment opportunity employer.  It is the desire of the Washington Education Association to interview applicants from an applicant/interview pool that reflects the diversity of the greater community for each vacancy as it occurs.


Job description: Accounting/Administrative Asst. III

Position Announcement:  Accounting/Administrative Assistant Level 3, Support Services Center/Accounting Dept., Federal Way, Washington

Supervision:  The position will be supervised by the WEA Chief Financial Officer in the Federal Way, WA facility

Purpose:  The primary purpose of the position is to perform accounts payable and other related accounting functions for the WEA.  Additionally, this position supports WEA’s annual audit including the development of required audit schedules.


Job summary and essential job functions
 

Successfully perform various accounting type functions and other related functions to assist the WEA CFO.

Accounts Payable

  • Timely processing of accounts payable payments in a complete and accurate manner
  • Analyze and prepare bills, invoices and expense reports for payment
  • Validate and verify for proper authorization, account number coding and supporting documentation to comply with policy
  • Work with staff/governance to correct invoices and vouchers to meet requirements
  • Enter accounts payable and other data into the computerized accounting system
  • Perform check and ACH runs as required
  • Assist with processing voided checks, journal entries, accruals and recurring payables as needed
  • Perform statement and account reconciliations and resolve outstanding amounts/discrepancies as needed
  • Accounts payable filing as needed

Accounting

  • Perform fiscal year-end closing procedures as needed
  • Assist with annual audit and provide information to outside auditor as requested
  • Other accounting duties as assigned

Other

  • Other duties as assigned which support the mission, goal, and objectives of the WEA
  • Maintain confidential information of a sensitive nature
  • Work cooperatively with other staff across centers to assure work is coordinated and completed
  • Ability to “think outside the box” to implement efficiencies and automate processes

Minimum job requirements
 

     BA preferred.

  • Three (3) years bookkeeping and accounting experience using computerized accounting system; experience with General Ledger accounting; knowledge of general accounting principles and auditing procedures
  • Proficient and accurate in the use of accounting programs; proficient in entering data quickly and with a high degree of accuracy
  • Proficient using programs and spreadsheets; proven experience and proficiency in the use of Microsoft Office Suite and other industry appropriate software and hardware with particular emphasis on Excel and Word
  • Ability to keep information confidential
  • Motivated self-starter with the ability to work well in a team environment - as well as independently
  • Strong organizational skills; demonstrated initiative and ability to effectively plan, organize and complete multiple assignments and be flexible with changing priorities
  • Work cooperatively with other staff across centers to assure work is coordinated and completed
  • Maintain professional work habits of punctuality and attendance
  • Pay strong attention to details - highly detail-oriented
  • Possess a strong commitment to racial and social justice
  • Must support and advance the WEA mission, goal, core values, and priorities

Salary range and benefits
 

Annual salary range:

Level 3 (C) – $64,092 to $91,420

Benefits:

  • Employer-paid medical, dental, vision and life insurance
  • Generous sick and vacation leaves (PTO)
  • Long-term disability
  • Defined Benefit Plan
  • Defined Contribution Plan (401(k) (w/employer contribution)
  • Position covered by the WEA/WEASO Collective Bargaining Agreement

Application procedure and references
 

In order to be considered for this position, a completed and signed WEA application form including resume, cover letter and a list of three (3) professional references (including contact information and relationship to applicant) who have professional knowledge of the applicant’s background and work experience must be submitted to WEA Human Resources on or before­­­ November 16, 2020.  Use of the online application process is strongly encouraged.

Please note:  When submitting your application materials online, select “Save as Draft” until you have all materials together and ready to be attached and uploaded – i.e., cover letter, resume and list of three professional references.  This will ensure your application materials remain together as a single submission.

Online Application