Post Date: October 12, 2020
The Washington Education Association is seeking applicants for the position of Field Asst. II (P/T - .6 FTE) for the Tacoma UniServ Council, located in Tacoma, WA. A job description is included on the following pages. This position is currently available to internal and external applicants.
The Washington Education Association is an equal employment opportunity employer. It is the desire of the Washington Education Association to interview applicants from an application/interview pool that reflects the diversity of the greater community for each vacancy as it occurs.
To be considered for this position, the following documents are required:
- Cover letter
- Updated resume reflecting qualifications for this position
- Signed WEA application form
- List of three professional references, including contact information and relationship to applicant
A completed WEA application form is required. Please submit your application and materials online by following the link provided at the end of the job description. In addition, applications may also be obtained by calling Human Resources at 800-622-3393, Ext.7002. The WEA offices are currently closed due to the COVID-19 pandemic, but you can leave a message at this number and it will be relayed to Human Resources, or contact Karen Knight via email at firstname.lastname@example.org.
The deadline for receipt of cover letter, resume, signed application and list of references is on or before Monday, October 26, 2020.
Please note that WEA Staff are currently working from home (subject to change when warranted) due to COVID-19 restrictions and mandates. If selected for this position, you will be equipped with the necessary tools to fulfill the requirements of your position.
Field Assistant II – P/T - .6 FTE (22.5 hrs./wk.)
Location & Demographics: Tacoma Education Association is a local/council representing 2300 office professionals, professional technical employees, and certificated staff. In a typical week, TEA holds two to three afternoon/evening meetings or trainings in our offices which require registration, handouts, room set up, and food. We have an active membership that reaches out regularly to the office with questions and concerns. Our members' first interaction with the Association is often with the Field Assistant.
Job summary and essential job functions
The Field Assistant serves as a receptionist and primarily performs clerical duties in support of council activities. These include, but are not limited to:
- Greet visitors and direct phone calls; first point of contact for questions
- Assist with meetings/trainings – i.e., place food orders and coordinate pickup and delivery; oversee and maintain existing inventory of meeting supplies
- Format/produce training email blasts and manage events
- Set up trainings on the PD (Professional Development) Network
- Accurately/efficiently enter and audit monthly ESP membership records
- Produce reports and materials from computer records and documents
- Compile and maintain various databases and working files
- Maintain all association bargaining contracts – electronic and paper versions
- Maintain and regularly update Council web page
- Assist members and staff with problems; research questions and provide information and materials when necessary
- Assist with maintaining office equipment
- Attend Council events and meetings when necessary
- Maintain the main office master calendar and other Outlook calendars
- Assist with setup/cleanup of rooms for meetings
- Perform other duties as assigned
Attendance, punctuality, a positive attitude, and an ability to demonstrate grace under pressure are crucial in accomplishing the ongoing job functions of this position. Strong interpersonal skills are a must! This position is covered under the WEA/WEASO Collective Bargaining Agreement.
Minimum job requirements
- High school graduate or GED equivalent
- Two years secretarial or equivalent experience
- Ability to type a minimum of 50 wpm using PC word processing software
- Proficient at PC compatible programs, i.e., Microsoft Word, Teams, Outlook, Excel and Publisher
- Experience with database software
- Proficient with web page and desktop publishing software
- Demonstrated secretarial skills including word processing, filing, proofreading, document retrieval, creating spreadsheets and screening calls
- Ability to generate documents and data quickly with a high degree of accuracy
- Ability to compose, draft, edit, proof and produce quality professional correspondence
- Ability to learn membership data system (NEA360) requiring strong familiarity with database systems used to track detailed information; ability to generate database reports based on user requests; ability to understand how data is used in the decision-making process
- Strong interpersonal skills, including experience in dealing with members
- Proven success in building and maintaining cooperative and productive relationships with diverse individuals internally and externally
- Self-starter; demonstrated initiative and flexibility with changing priorities
- Well-organized with attention to detail; ability to effectively prioritize work
- Pleasant, clear telephone voice and ability to enunciate and pronounce words clearly to be understood over the phone
- Ability to keep client information confidential
- Ability to confront and resolve conflict constructively
- Ability to relate in a positive, diplomatic and patient manner
- Ability to understand the relevance and importance of diversity and inclusion both internally and externally, and the impact that a diverse workforce has on creativity and innovation
- Must support and help advance the WEA mission, goal, core values and priorities
Preferred job requirements
- Experience with meeting, conference and/or event planning
- Experience with mail merge
- Experience with accessing and use of the Internet and electronic communications
- Experience in public education, unions or related employment
Salary range and benefits
Monthly salary range:
Level II (B) – $2,295 to $3,396 (.6 FTE applied)
- Employer-paid medical, dental, vision and life Insurance
- Generous sick and paid time off (PTO) leaves
- Long-term Disability
- Defined Benefit Plan
- Defined Contribution Plan (w/employer contribution)
- Position covered by the WEA/WEASO Collective Bargaining Agreement
Application procedure and references
In order to be considered for this position, a completed and signed WEA application form, résumé, cover letter and a list of three (3) professional references – including contact information - must be received on or before October 26, 2020. Use of the online application process is encouraged.
Important Note: When submitting your application materials online, select “Save as Draft” until you have all materials together and ready to be attached and uploaded – i.e., cover letter, resume and list of three professional references. This will ensure your application materials remain together as a single submission. Please submit your application materials online by following the link below.