Post Date: February 5, 2020

The Washington Education Association is seeking applicants for the position shown below.  A job description and an application are included on the following pages.  This position is currently available to internal and external applicants.

To be considered for the position the following documents are required:

  • Cover letter
  • Updated résumé reflecting qualifications for this position
  • Signed WEA application form
  • List of Three (3) professional references (including contact information)

Washington Education Association application forms are required and may be obtained by selecting Online Application at the end of this description. Applications also may be obtained at the Washington Education Association located at 32032 Weyerhaeuser Way South, Federal Way, WA 98001, or by calling Human Resources at 1-800-622-3393 extension 7002.

The deadline for receipt of cover letter, résumé, signed application form, and list of three (3) professional references is on or before February 20, 2020.

If you do not submit your application online (preferred method), please send or email your application materials to:

Washington Education Association
Attn:  Karen Knight / HR Generalist
PO Box 9100
Federal Way, WA 98063-9100
(253) 765-7002 (Direct)
(253) 946-4726 (Fax)
kknight@washingtonea.org

The Washington Education Association is an equal employment opportunity employer.  It is the desire of the Washington Education Association to interview applicants from an applicant/interview pool that reflects the diversity of the greater community for each vacancy as it occurs.


Field Assistant II - WEA Eastern - Spokane, WA
 

Location and demographics:  The WEA Eastern UniServ Council is located at 230 E. Montgomery Ave. in Spokane, Washington.  The Council is one of 21 councils in the state and serves approximately 4700 public school employees working in the largest geographic region of the state.  The Council includes eight counties which border Canada to the north and Idaho to the east, as well as counties south and west of Spokane towards Pullman and Grand Coulee.

Council description:  WEA-Eastern employs three full-time UniServ Representatives and two Associate Staff.  The Council has a full-time release Council President who works with elected leaders within the region.  The Council represents 59 affiliated local associations and 11 at-large locals.


Job summary and essential job functions: The Field Assistant II performs clerical and reception support for the Council, and assists with field organizing plans and activities, in coordination with Governance and Council Staff, that build power for the Local, Council, and WEA.

Attendance, punctuality, a positive attitude and an ability to demonstrate grace under pressure are crucial in accomplishing the ongoing job functions of this position.

WEA believes each employee makes a significant contribution to the success of the Washington Education Association.  This job description is designed to outline primary duties and qualifications, but not limit the employee or the WEA to just the work identified.  It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of achieving the WEA mission, goals, and priorities.


Essential job functions
 

Clerical support for Governance and Council staff

  • Compile and maintain various databases and working files
  • Produce reports and materials from computer records and documents
  • Maintain and regularly update Council web page
  • Maintain Council calendars; Building, Office Staff, Governance, Region
  • Maintain and regularly update Local Officers and Rep Council Delegates and contact information
  • Produce and maintain all local association Collective Bargaining Agreements - electronic and paper versions
  • Prep and coordinate bulk mailings and printings
  • Produce and distribute publications including Council newsletters and Voters’ Guide
  • Prepare Council communications – email, mail
  • Prepare membership packets and member communications
  • Filing duties

Governance, Rep Council, and committee meetings/events/trainings management

  • Attend Council events and meetings when necessary
  • Assist with coordinating, scheduling, and registration; first point of contact for questions
  • Produce, maintain, and/or distribute documents, reports, meeting minutes, elections, and other event materials
  • Create and manage events – electronically, using internal software
  • Produce and distribute event flyers, invitations, meeting notices, and reminders using a variety of electronic methods
  • Track RSVP’s
  • Order catering
  • Assist with setup/cleanup of rooms
  • Record participant attendance and clock hours – electronically, using internal software
  • Send out evaluations and post-training communications

Reception duties

  • Greet visitors and direct phone calls
  • Assist members and staff with problems; research questions and provide information and materials when necessary
  • Assist with maintaining office equipment
  • Assist with maintaining building inventory
  • Coordinate building facilities

Additional responsibilities

  • Some travel and evening meetings required
  • Perform other duties as assigned

Minimum job requirements

  • High school graduate or GED equivalent
  • Two years secretarial or equivalent experience
  • Ability to type a minimum of 50 wpm using PC word processing software
  • Proficient at PC compatible programs, i.e., Microsoft Word, Outlook, Excel and Publisher
  • Experience with database software
  • Proficient with web page and desktop publishing software
  • Demonstrated secretarial skills including word processing, filing, proofreading, document retrieval, creating spreadsheets and screening calls
  • Ability to generate documents and data quickly with a high degree of accuracy
  • Ability to compose, draft, edit, proof and produce quality professional correspondence
  • Ability to learn membership data system (NEA360) requiring strong familiarity with database systems used to track detailed information; ability to generate database reports based on user requests; ability to understand how data is used in the decision-making process
  • Strong interpersonal skills, including experience in dealing with members
  • Proven success in building and maintaining cooperative and productive relationships with diverse individuals - internally and externally 
  • Self-starter with demonstrated initiative and flexibility with changing priorities
  • Well-organized with attention to detail; ability to effectively prioritize work
  • Pleasant, clear telephone voice and ability to enunciate and pronounce words clearly to be understood over the phone
  • Ability to keep client information confidential
  • Ability to confront and resolve conflict constructively
  • Ability to relate in a positive, diplomatic and patient manner
  • Ability to understand the relevance and importance of diversity, equity and inclusion both internally and externally, and the impact that a diverse workforce has on creativity and innovation
  • Must support and help advance the WEA mission, goal, core values and priorities

Preferred job experience

  • Proven work experience as a secretary or administrative assistant
  • Proven success in collaborating with other staff and managers
  • High degree of multi-tasking and time management capability
  • Experience with preparing and disseminating correspondence, memos, and forms
  • Experience with meeting, conference and/or event planning
  • Experience with the use of a variety of electronic communications
  • Experience in public education, unions, or related employment

Salary range and benefits
 

Monthly salary range:

Level II (B) – $3,714 to $5,495/mo.

Benefits:

  • Employer-paid medical, dental, vision and life insurance
  • Generous sick and paid time off (PTO) leaves
  • Long-term disability
  • Defined Benefit Plan
  • Defined Contribution Plan (w/employer contribution)
  • Position covered by the WEA/WEASO Collective Bargaining Agreement

Application procedure and references
 

In order to be considered for this position, a completed and signed WEA application form including résumé, cover letter, and a list of three (3) professional references (including contact information and relationship to applicant) must be received on or before February 20, 2020.  Use of the online application process is strongly encouraged.

Important note: When submitting your application materials online, select “Save as Draft” until you have all materials together and ready to be attached and uploaded – i.e., cover letter, resume and three professional references. This will ensure your application materials remain together as a single submission. Please submit your application materials online by following the link below.

Online Application